Asian Americans Advancing Justice | AAJC seeks a conference coordinator to handle logistics the 2014 Advancing Justice Conference. The temporary contract position will require 20-25 hours per month from (March through April 2014); 30-40 hours per month (May-November 2014).
Title: 2014 Advancing Justice Conference Coordinator
Reports to: Director of Development
Status: Temporary Contract Position. Will require 20-25 per month (March-April 2014); 30-40 hours per month (May-November 2014).
DUTIES & RESPONSIBILITIES:
Event Planning and Management
Coordinate internal conference planning calls with program planning committee.
Handle conference inquiries (email, phone, website), including questions about travel stipends.
Research travel information, including directions to venue, transportation options, parking, lodging and information on nearby communities.
Manage conference outreach, including sending out e-blasts, identifying listservs, outreach to nonprofit organizations, colleges and other networks, and managing web 2.0 tools to expand outreach through Facebook, Twitter, etc.
Maintain and update Advancing Justice Conference website leading up to and during the conference.
Manage community sponsorships, including securing nonprofit organizations as co-sponsors, ensuring cross promotion and encouraging their attendance.
Recruit, train and coordinate conference volunteers, including Advancing Justice staff and non-staff volunteers.
Handle all conference logistics, including all registration, hotel, travel, and scholarship logistics for guest speakers, attendees and affiliate staff.
Coordinate production of conference program book, including collecting photos and bios of speakers.
Coordinate and/or produce conference signage and posters.
Manage vendors and photographer at the conference.
Coordinate all logistical prep work the week of the conference, including printing registration reports, nametags, agendas and arranging gift bags.
On-site logistics coordination, including set up and clean up on day of conference.
Coordinate with speakers and event venue on logistics and A/V needs.
Manage conference follow up, including summarizing conference evaluations, participating in staff debrief session after the conference and drafting conference summary report to be used in planning next year’s conference.
Experience with conference coordination and/or event planning (experience in a nonprofit setting preferred).
Excellent attention to detail and follow-through.
Ability to adapt to changing priorities and balance competing assignments.
Strong project and process management, including planning and coordinating skills.
Strong administrative, computer and word processing skills.
Collaborative work style with strong people skills.
Knowledge/experience carrying-out website updates.
Knowledge of social networking tools and applications.
Experience and knowledge in Asian American, civil and human rights issues.
Send resume and cover letter to Hiring Manager at email@example.com or by facsimile to (202) 296-2318.
Advancing Justice | AAJC is an equal opportunity employer.
Founded in 1991, Asian Americans Advancing Justice | AAJC (Advancing Justice | AAJC) works to advance the human and civil rights of Asian Americans, and build and promote a fair and equitable society for all. To achieve our mission, we engage in research, policy advocacy, public education, community capacity-building/mobilization and litigation strategies to advance public policies that enable Asian Americans and other vulnerable communities to reach their full potential and address unfair and discriminatory structures and institutions that systematically deny Asian Americans and other vulnerable communities their civil and human rights.
Advancing Justice | AAJC is a member of the Asian Americans Advancing Justice (Advancing Justice) affiliation. With our affiliates in Chicago, San Francisco and Los Angeles, we work together as equal and independent partners, operate under one name, and strive to speak with one unified and powerful voice to promote justice, empower our communities, bring local and national constituents together, and strengthen our multi-racial democracy.
Based in Washington, D.C., Advancing Justice-AAJC has a budget of approximately $4 million and a staff of 18.